Firstly I would set up spam assassin to delete all emails with a score of 5 or more to be deleted at server level.
It would be better to use email addressees other than support and sales as harvesters target these addressees first maybe use support1#@ or salez25@.
Deleting and intercepting emails at pre server or server level will reduce the load on your server. When you download them to your computer using outlook it increases your bandwidth usage (it may also highlight you as a spam sender yourself!) and so slows down your server access. So using web-based email such as roundcube from your cpanel will allow you to view emails and delete them before download. You can also mark emails as spam, with spam assassin enabled it can learn to be more selective about which emails are marked as spam.
Alternatively you can use a cloud based email intercept solution such as
spam-titan which filters emails before they reach your server. However it costs around $17 a month.
I sometimes delete the email accounts which receive a lot of spam for a week or so so that the messages are bounced back, then set it up again later.
I hope the following will be of help:
How to setup Spam Asasassin to automatically delete emails If you want to automatically delete all mail that you receive with a spam score of 5 or more just follow these steps;
- Access/Log On to your cPanel
- Click Email -> Spam Assassin
- Click Enable Spam Assasin
- Click Email -> Spam Assassin
- Click Configure (required to rewrite subjects)
- For the rewrite_header subject enter ***SPAM***
- Click Email -> Spam Filters
- In the dropdown box Block mails when choose theSubject and also Contains.
- In the new box, enter ***SPAM***
- In the Destination box type Discard. (this means to delete)
So now, any mail with a score of 5 or more will automatically get a subject rewrite of
***SPAM***
The filter will now delete any mail with the word
***SPAM*** in the subject line.
You can also choose to use a filter on your Outlook or other mail program and bypass steps 7-10 and do the filtering on your home computer, but why waste the download time of downloading Spam. Just delete it on the server level!
What is Webmail? How do I access it? -Delete
What is Webmail? How can I read my mail online?
Webmail is similar to Hotmail or Yahoo where it allows you to read your mail online via a web browser. Every account with Total Server Solutions has access to webmail for pop3 accounts. To access your webmail account please visit your domain and put a /webmail at the end of your URL (example;
http://www.yourdomain.com/webmail/). You will now be prompted for a username and password. Type your email address as your username, and then your email address password. You can now view your mail online without downloading it to your computer first.
Many users will set up a spam filter on their mail box, but forget to empty the spam from the box. Also, if the user has put mail in the trash, be sure that the trash can is emptied (just like in windows, even though you delete a file, it sits in the trash until emptied).
Generic Forwarders and Spam Setting a forwarder for a default email account or even just individual forwarders can be a tricky thing when it comes to spammers and how other ISPs view your email.
When mail is sent to your account and you have a forwarder setup to send the mail to another ISP address the mail actually leaves our server as if it was being sent from our machine. The problem with this is if you receive SPAM on your email address, and our server forwards the message to your other email address, it actually appears that YOU are the one spamming, rather than the original sender.
It is strongly advised that generic email addresses such as Sales, Support, webmaster, orders, service and things of that nature are NOT forwarded to 3rd party locations. Such addresses are often targets for spam, and the forwarding may result in legitimate emails being blocked by your ISP.
